Graduate School Organization

 

Further to Graduate School organization found in PRP 5.2, additional details as to section duties can be found below:

 

1. Academic Affairs Section

The Academic Affairs Section administers and supports the academic program of the Graduate School. The Academic Affairs Section performs the following tasks:

i. Administers the academic program of the Graduate School,

ii. Provides advice on lab rotations,

iii. Organizes Mentors,

iv. Manages course changes,

v. Organizes thesis supervision,

vi. Monitors the academic progress of students,

vii. Coordinates course assessment and manages results,

viii. Coordinates the examination process,

ix. Determines the results of PhD candidatures,

x. Administers graduation requirements and the award of degrees,

xi. Facilitates gap programs for full-time PhD students,

xii. Provides secretariat for academic committees including:

a. Curriculum and Examination Committee,

b. Thesis committees

 

2. Student Affairs Section

The Student Affairs Section is concerned with the everyday requirements of living, health, and welfare of students at OIST. The Student Affairs Section performs the following tasks:

i. Provides general support to students, including immigration and municipal-related matters,

ii. Disseminates information and advice to students concerning scholarships and external financial support,

iii. Administers student financial support and scholarships,

iv. Administers student welfare support

 

3. Registrar Section

The Registrar Section is charged with handling academic records and data. The Registrar Section performs the following tasks:

i. Administers all Graduate School-related travel expense and relocation support for students,

ii. Administers registration and enrolment of students,

iii. Prepares and maintains data concerning:

a. Applicants for admission,

b. Individual records of faculty members,

c. Teaching assignments,

d. PhD thesis supervision,

e. Student academic records,

f. Course schedules,

g. Evaluations of teaching and supervision,

h. Student transcripts and certificates,

i. Graduate School reporting

 

4. Curriculum and Programs Section

The Curriculum and Programs Section is responsible for maintaining and enhancing the quality and diversity of the taught component of the educational programs delivered by the Graduate School. The Curriculum and Programs Section performs the following tasks:

i. Provides advice on courses,

ii. Develops and administers curriculum design and content,

iii. Administers independent study and special topics,

iv. Assesses external credit transfer,

v. Designs curricula for new programs,

vi. Administers student evaluation of learning and teaching,

vii. Designs and implements co-curricular activities,

viii. Develops collaborative programs with other universities,

ix. Develops and implements online teaching,

x. Manages teaching resources including classrooms and teaching labs,

xi. Provides and administers professional and career development courses,

xii. Catalogues courses,

xiii. Schedules courses and classrooms

 

5. Admissions and Outreach Section

The Admissions and Outreach Section is charged with attracting qualified students to OIST and organizing educational outreach activities to develop a pathway for future talent in science. The Admissions and Outreach Section is further responsible for communications and the maintenance of relationships with alumni. The Admissions and Outreach Section performs the following tasks:

i. Develops educational program promotional materials,

ii. Administers the admissions process,

iii. Provides secretariat for the Admissions Committee,

iv. Undertakes student recruitment activities, both PhD and research internship,

v. Maintains the Graduate School website, the OIST Admissions website, and social media related to student recruitment activities,

vi. Plans and facilitates educational outreach activities for secondary school students, in and out of Okinawa,

vii. Administers the alumni association and its activities,

viii. Maintains data concerning:

a. Prospective students,

b. Visiting STEM-focused secondary school students,

c. Graduate School-run workshops and events and their participants,

d. Alumni

 

 

Supplementary Provisions

This Graduate School Organization shall come into force from September 1, 2020.

Supplementary Provisions

This Graduate School Organization shall come into force from September 1, 2023.