Intern Accommodation (for RI and VRS)

 

Bedding To Be Prepared by Resident

Please make sure to bring your own Matless sheets, Comforter cover, and Pillowcase.
Please refrain from using the bed without sheets and pillowcases.

[Size of items provided]

  • Matless (120 x 198 x 26 cm)
  • Comforter/duvet (170 x 210 cm)
  • Pillow (40 x 60 cm)

 

Bedding Purchase Request (webform)
Requests must be submitted 11 days in advance.
(The registration will begin two months in advance.)

[Store information]

Name: AEON (in Village Center)
Open hours 8:00 am – 8 pm (including weekends and holidays)
Main Campus1　PDF
 

Intern Accommodation Agreement

Please submit an Accommodation Agreement at least two weeks before your move-in date.

[Note]
We've developed an online version of the "Accommodation Agreement" and the "Furniture and Room Check Sheet."
Until September 2023, we'll also be accepting the Excel version along with the online version. Please make sure to submit both the "Accommodation Agreement" and the "Furniture and Room Check Sheet."

 

Other Things To Prepare Before Arrival

  1. Download a Translation app on your smartphone. (e. g. VoiceTra)
  2. Have some cash in Japanese yen.
  3. Know where public internet is available at OIST.
    The Public Internet is available in The Gardens Office.
     

Move-In


Please take off your shoes at the room entrance.
 

[ Room location ]  Whole OIST Map (PDF)     The Gardens map (PDF)

[ Bedroom Location ]
Please make sure to use the assigned bedroom, and do not change the bedrooms.

After you have checked in,

  1. Watch "Garbage rules" on YouTube.

     
  2. Please submit the Furniture and Room Check List within three days after your move-in date.


    [Note]
    We've developed an online version of the "Accommodation Agreement" and the "Furniture and Room Check Sheet."
    Until September 2023, we'll also be accepting the Excel version along with the online version. Please make sure to submit both the "Accommodation Agreement" and the "Furniture and Room Check Sheet."


 

Monthly Cleaning

You will be asked to clean the room every month. OIST will send out an announcement by email.
After the due date, our staff will enter the room and check the room condition.(NOT bedroom, only common area.)

  1. Once you are asked, please clean your room along with this Cleaning checklist (Excel). 
    (Cleaned room sample PDF)
  2. After the due date, OIST staff will enter your room and check. (You do not have to be in the room.)
    After the inspection, OIST will send the result to you by email.
     
  3. If you are asked to clean again, please do so. After the due date, OIST staff will check your room once again.
     
  • If you get the warning twice, the cleaning fee will be charged to you. The whole room cleaning costs approx. JPY 60,000.

 

Move-Out

  1. [About 10 days before]
    OIST will send an inspection schedule. You need to participate in the sessions.
     
  2. Inspection [Before Move-out day]
    Before inspection, please clean your room along with Cleaning checklist (Excel) and Cleaned room sample (PDF). OIST staff will check the conditions with you.

    You do not have to pack all of your belongings, but please prepare to leave at this stage.
    Even if you don’t participate in this inspection, we will inspect without you, but please be there for avoiding any troubles.

    *If professional cleaning is necessary, the cost will be charged to you (Approximately 60,000 JPY).

  3. [Move-out day]
  • Do not leave anything behind including the storage room/closet.
    No food, cardboard, or personal belongings shouldn't be left.
     
  • Leave the air conditioner ON in all rooms (Dehumidification mode).
    You do not have to turn it off.
     
  • Lock the front door and return all keys to the red post box in the Gardens Office below.
    If you have the bedroom key and desk cabinet key, please make sure to return them as well.

    Additionally, if you have a parking permit, please return it to the Gardens Office (not in the post).

    Where to return the key

4. After you have moved out, we will visit and check the room's condition.

 

What is provided in the room?

  • Furniture list
  • Basic kitchen utensils such as cutlery, plates, pots, pans, knives, etc.
  • Free Wi-Fi Internet
  • No amenity is provided. Toilet paper, towels, shampoo, soap, and garbage bags will be on your own.
  • A pillow and comforter are provided, but a pillow cover and sheets are NOT provided.

 

Accommodation Rules (Updated June 2023)

  • Follow the local garbage rules. Garbage Disposal
  • Clean the room regularly.
  • Keep the furniture in good condition.
     
  • No loud noise (Especially between 8 pm and 8 am.)
  • No overnight guests
  • No pets
  • No shoes
  • Do not change bedrooms.
  • Do not move furniture.
  • No smoking (Designated Smoking Area)
  • No personal belongings outside
  • Lock the front door
  • Do not use the bed without sheets and a pillow cover.
     

You are assigned to a shared room. Please talk to your roommates and decide on other general rules in the housing.
In particular, please make agreements regarding cleaning duties, garbage responsibilities, and the sharing of cleaning supplies, toilet paper, seasoning, etc.

 

Garbage Disposal

 

 

Other information

  • OIST Shuttle bus
    For the details, please visit HERE (OIST members only).
     
  • Address
    OIST,  The Gardens (+Room number)
    1919-1 Tancha, Onna-son, Kunigami-gun, Okinawa, Japan 904-0497

    〒904-0497 沖縄県国頭郡恩納村字谷茶1919番地1
    OIST ザ・ガーデンズ (+部屋番号)
     
  • Parking
    If you'd like to use a parking space, please submit a Parking Application.
    FYI: On-campus Parking Maps (OIST members only)

     
  • Orientation slide (2023)

 

Emergency & Contact Information

  • Police: 110 
  • Ambulance/Fire Station: 119
     
  • The Gardens Office

 

Any questions?

Please contact Housing Management Section at student-housing@oist.jp.