Feb. 3 Briefing Session on Field Activities

Dear researchers,

This is a friendly reminder of the briefing session on new approval process of field activities scheduled as below.

If your unit, including visitors, PhD students and rotation students, is currently doing field work, or planning to do fieldwork in FY 2017, please attend or send a representative.

If you are carrying out several projects, feel free to bring relevant colleagues.

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Date:   February 3, 2017

Time:  16:00-17:00

Place:  B250 seminar room

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If you have any questions, please feel free to contact us.

Best regards,

Occupational Health and Safety Section

From: Mary Collins
Sent: Thursday, January 19, 2017 6:25 PM
To: faculty <faculty@oist.jp>
Cc: Toshinori Tanaka <toshinori.tanaka@oist.jp>; Hiromichi Magai <hiromichi.magai@oist.jp>; Harry Wilson <harry.wilson@oist.jp>; Eri Kanemoto <eri.kanemoto@oist.jp>; Fumiki Moriyama <fumiki.moriyama@oist.jp>
Subject: RE FIELDWORK: IMPORTANT PLEASE READ

Dear Colleagues

While investigations by the Coast Guard, Office of Labour Standards and OIST Review Panel continue, marine fieldwork involving diving or snorkeling remains suspended at OIST. I apologise for the inevitable delays in your research that this will cause, we hope to have findings and recommendations from at least one of these investigations by April 2017. Please contact me directly to discuss any measures that OIST can take to mitigate the effect of this suspension on the careers of researchers or students.

All other fieldwork, marine and terrestrial will need to go through a new approval process. This is to ensure that each project has an appropriate training and safety plan. We will hold a briefing session at 4-5pm, February 3^rd in B250. IF YOUR UNIT, INCLUDING VISITORS, PhD STUDENTS AND ROTATION STUDENTS, IS CURRENTLY DOING FIELDWORK, OR PLANNING TO DO FIELDWORK IN FY2017, PLEASE ATTEND OR SEND A REPRESENTATIVE. If you are carrying out several projects, feel free to bring relevant colleagues.

We will help you with the project format then they will be reviewed by a new Fieldwork Safety Committee, with appropriate external experts. This will meet for the first time in late February 2017. My hope is that all projects can be reviewed, amended if necessary, and then approved by 1^st April 2017.

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Thank you for your patience

With best wishes

Mary