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Conference Facility Reservation Request Form

Important Announcement

  • Due to increased number of COVID-19 infections, we are temporarily suspending the acceptance of new reservations for our conference facilities. The timeline for reopening reservations will be announced on this website once decided.
  • After reservations restart, special restrictions may apply depending on the venue.
  • When using OIST venues, please follow the COVID-19 Prevention Guidelines for External Events at OIST.

If you have any questions, please contact us at reservation@oist.jp


Thank you for your interest in our conference venues.

To request a reservation of our facilities, we kindly ask you to fill out this Conference Facility Reservation Request Form (CFRR) and submit it together with a description of your event (tentative schedule, event outline, for events with participant fees, include a budget estimate of income and expenditure plan, etc.)

  • Please submit this form at least 1 month prior to the date of your event
  • Upon submission, your request will be reviewed. Please allow up to 2 weeks (14 workdays) for processing and evaluation. You might be asked to submit additional documents during this period. 
  • After evaluation we will contact you to inform you, if your application has been approved.
  • Once approved, your reservation becomes official. 
  • Facility usage fees

Please read and agree to the Restrictions on Use, Usage Prohibitions and RestrictionsImportant Information, Cancellation Policy and COVID-19 Infection Prevention Guidelines before filling out and submitting the reservation request form.

  • The reservation request form will appear once you have read and agreed to the items above.
  • All fields marked with "*" are mandatory.