Verification Policy and Procedures

The Graduate School in the OIST Graduate University must obtain verification of the completion or enrollment in degree programs directly from the university you graduated from or are currently attending, in addition to the certificates you have already uploaded to the application website. We request the cooperation of all applicants as part of our efforts to address recent issues related to diploma and degree mills. Any additional costs associated with obtaining the verification will be the responsibility of the applicant. Those applying for admission to the OIST PhD Program should submit proof of their educational background and complete verification BEFORE the “Interview Examination”.

We need to confirm the educational background of applicants through the following:

1. Required Documents (both):

  • Certificate of Degree Conferral (from the most recent university you graduated from) or Certificate of Expected Graduation (if you are currently enrolled）
  • Academic Transcript

NOTE: Those who provide Certificate of Expected Graduation must submit their Certificate of Degree Conferral and final Academic Transcript before enrolling at OIST once they obtained them.

2. Language of required Documents:

  • English

NOTE: If the documents are not provided in English, please have the original documents translated into English and include the full name of the translator. Additionally, please provide a brief explanation for why the original documents in English cannot be supplied.

3. How to Submit:

  • Via Email:
    • Format: Attach required documents in PDF format or provide a URL where the documents can be accessed
    • Where to Submit: Registrar Team, Student Affairs Section (gs-registrar@oist.jp)

Please ask the university you graduated from or will graduate from to send the required documents directly to gs-registrar@oist.jp.

  • Via Airmail:
    • Format: Paper
    • Where to Submit: Where to submit: Registrar Team, Student Affairs Section (gs-registrar@oist.jp)

Please ask the university you graduated from or will graduate from to send the required documents directly to the address below.

Okinawa Institute of Science and Technology Graduate University
Registrar Section
1919-1 Tancha, Onna-son, Kunigami-gun, Okinawa, Japan 904-0495

Should you have any questions or difficulty, please email to the gs-registrar@oist.jp.