Constitutional Survey 2023

Why take this survey?

This survey is part of a regular effort to improve both our Student Council and the Terms of Reference (ToR). As OIST changes, the Student Assembly also needs to make adjustments, and this survey is one tool to help facilitate that process. You can provide anonymous feedback on what the Student Council is doing that you like, dislike, or would like to see changed for any reason. You may also propose amendments to the ToR, which defines the Student Assembly itself and details the roles of each officer. Even the annual implementation of this survey is specified in the ToR. For whatever changes that you would like to see or simply to acknowledge what you think is going well, consider taking this year's Constitutional Survey. It should take less than ten minutes.

Anonymity

This webform is anonymous, so you must sign out to complete it and must complete it in one sitting. The submissions, which will not contain your name nor ID, can only be accessed by the Constitutional Officer and OIST Groups page managers. A summary of the results will be presented to the Student Assembly later, so please keep responses polite and constructive. Also, please do not take the survey more than once.

Participation

The results of this survey, particularly proposed amendments, will be discussed and evaluated at the 'Constitutional Retreat'. Due to the anonymity of this survey, your suggestions will not automatically be linked to your person. If you want to discuss your suggestions with the SC, and further contribute to shaping the students' self-representation at OIST, be sure to leave your name and email on the comment so we can contact you about it.

About you

Please fill in the following so that it can be known what sort of Student Assembly members are taking this survey. The information will not be used to identify you.

What is your position at OIST? *

How long have you been at OIST? *

Have you ever been a Student Council member or Non-executive Officer? *

Yes

About the Student Council

This section is to obtain feedback on the current and previous Student Councils to make them better. Please be constructive and honest.

Rank the following statements based on how much you agree with them. Then please explain how you believe the current Student Council functions as well as how it should function. You may also leave any other feedback below.

The Student Council effectively conveys issues and concerns to OIST executives *

I believe the new staggered elections system has been working well. *

The Student Council is approachable and easy to contact *

The Student Council considers student and intern opinions in discussions with GS and OIST executives *

The Student Council focuses on activities and issues that are useful or relevant *

The Student Council should be able to speak on students' behalf with OIST executives *

The Student Council should be able to make policy decisions on students' behalf *

How is the Student Council functioning? *

As a communication channel between the Student Assembly and OIST executives

As representatives and decision makers on behalf of the Student Assembly

Other (Please specify)

How is the Student Council functioning? Other (Please specify)

Any feedback, concerns or comments about the current Officers or functioning of the Student Council?

Do you have any feedbacks or concerns about the current Student Officers that you would like to share with the Constitutional Officer? Please feel free to explain your opinion regarding the Student Council. You may mention specific officer positions, activities, and incidents, but please try to be constructive and avoid any information that might make you identifiable.

About the Terms of Reference

The Terms of Reference (ToR) defines the structure and responsibilities of the entire Student Assembly. Just as OIST PRP and the Graduate School handbook change regularly, the ToR can be amended to keep it relevant.

Rank the following statements based on how much you agree with them. Then feel free to provide any feedback, even complaints, below.

The Terms of Reference is easy to find if you want it *

The Terms of Reference should be amended this year *

The Terms of Reference should be a part of OIST PRP (Policies, rules and procedures) *

Any comments?

Please feel free to provide feedback even if you have not read the Terms of Reference. You can propose amendments now or in the future by contacting the Constitutional Officer or Student Council. More details about the amendment process will be provided after this survey concludes.

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