Workshop Logistics - RD2DS

General Information

First Name (Given Name) *

Family Name *

Date of Birth *

Please enter year of birth and then select date.

Year

Month

Day

E-mail *

Travel Support

For your convinience, we kindly ask you to book your flights by yourself. OIST will reimburse aifare up to a certain amount depending on your location. Please refer to the detailed information about reimbursement below.

Travel Bursary, Insurance and other detials

For details about OIST travel support guidelines, please download "Traveling to OIST Workshops with Travel Bursaries" (PDF).

Please confirm. *

I have read the document and understand the travel bursary amount and travel insurance details.

Reimbursement Requirements

To receive the reimbursement, you will need to submit the following documents at the workshop venue upon arrival:

All original purchase receipts with date of issue
All original used boarding passes from all incoming flights from home airport to Okinawa
Filled out remittance information form (the form will be sent to you via email)

Please confirm. *

I have read and understand the travel bursary requirements above.

Scheduled Flight Information

Note: Please send your e-ticket to rd2ds2020@oist.jp once you purchase air tickets. This will help us in planning our arrival and departure.

Your departing airport *

From which airport will you be traveling?

Arrival in Okinawa

Date of Arrival *

Year

Month

Day

Recommended date of arrival: 2020 Apr 5

Time of arrival and Flight number

Departure from Okinawa

Date of Departure *

Year

Month

Day

Recommended date of departure: 2020 Apr 12

Time of departure and Flight number

Your Travel to OIST

We shall arrange transportation between Naha Airport and the workshop venue at OIST using information provided by you above. You will receive detailed information regarding your transportation approximately two weeks prior to the start of the workshop.

Please confirm. *

Yes, I understand and wait for the detailed information about my transportation.

Visa

If you are not sure if you need a Visa to enter Japan, please refer to the Ministry of Foreign Affairs web page on Visa requirements.

Do you need a visa to visit Japan? *

Yes

Visa Information

Closest/Preferred Japanese Embassy or Consular Office for the Visa Application *

*If you need Japanese visa, please let us know which embassy or consular office you will go for the application

Full Postal Address *

Phone number *

Accommodation and Meals

Lodging is provided by OIST for the duration of the workshop. Check-in is one day prior to the start and check-out is one day after the end of the workshop. We will also provide for all meals (breakfast, lunch & dinner) during your stay for the workshop due to the limited availability of vendors near the accommodation.

Dietary Requirements

Are you a vegetarian or vegan? *

Yes. I am a vegetarian.

Yes. I am a vegan

No.

Do you eat eggs and milk products? Please specify. *

Do you have any food allergies? *

Yes

Please specify. *

Do you have any other food requirements? *

Yes

Please specify. *

Extra Information

Do you have any extra information related to your travel, accommodation, and meals, such as health conditions, mobility issues, etc. *

Yes

Please specify. *

Itinerary Changes

Unless the workshop organizer requests changes in itineraries, you shall be responsible for fees resulting from any change or cancellation of their flight and accommodation made after our travel agent or OIST has confirmed the booking. Any change or cancellation of the itinerary is not permitted without prior approval from the workshop organizer. In cases of emergency, the reimbursement of cancellation fees is possible; however please make sure to contact the organizer before making any changes or cancellations.

Please confirm. *

I have read and understand the explanation above.

Liability Disclaimer

Okinawa Institute of Science and Technology Graduate University (OIST) and the workshop organizers disclaim any liability for death, injury, any loss, cost or expense suffered by any person (including accompanying persons or partners or attendant caregivers), if such loss is caused or results from the act, default or omission of any person other than an employee or agent of OIST or the organizers. In particular, neither OIST nor the organizers can accept any liability for losses arising from the provision or non-provision of services provided by hotel companies or transport operators. OIST and the organizers disclaim liability for losses suffered by reason of war including threat of war, riots and civil strife, terrorist activity, natural disasters, weather, fire, flood, drought, technical, mechanical or electrical breakdown within any premises visited by tutors/participants and/or partners in connection with the workshop, and losses suffered by reason of industrial disputes, governmental action, registrations or technical problems that may affect the services provided in connection with the workshop. OIST and the organizers are not able to give any warranty that any particular person will appear as a speaker or presenter. Finally, in case of any breach of the above stated Guidelines Regarding Travel Expenses for Tutors and Participants at OIST Workshops, the costs for the visit to OIST might be charged to the visitors.

Please confirm. *

I have read and understand the Liability Disclaimer above.

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Workshop Logistics - RD2DS

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