Organoid 2019 Registration for Poster Presenter

Participation Confirmation and Travel Logistics

We are delighted to welcome you to our OIST workshop. One of the main objectives of OIST Graduate University is to bring together excellent scientists from around the world and to provide a venue for the exchange of innovative ideas. It is our pleasure to offer you our support for your stay in Okinawa.

Please complete the form below so that we have the information necessary to support part of your travel.

Also, please be noted that, after receiving your registration, we will send an acceptance e-mail to you for confirming your participation. Therefore, please do not accommodate your flights and hotel rooms before receiving our confirmation.

Deadline of Registration: Sunday, 17th of February (JST)

Should you have any concern or question, please feel free to contact "Organoid2019 Secretariat (organoid2019@oist.jp)".

 

Workshop Logistics Webform

 

General Information
Please enter year of birth and then select date.
Poster Title

OIST will support part of  airfare for poster presenters (see the below Travel Support information). If you are selected as a short talk speaker, OIST will support all of your airfare and provide the lodging according to OIST rule. Please check the Short Talk Candidate box if you are willing to be listed in the Short Talk Speaker selection list. OIST will let you know the result in an acceptance letter later.

Travel Support

You are asked to arrive on Thursday, April 18, the day when the workshop starts, and depart on Saturday, April 20 (mainly for Domestic participants), the day when the workshop ends or on Sunday, April 21 (mainly for International participants), one day after the workshop ends.

Travel Bursary and Insurance Details

Domestic travelers with travel bursary support will purchase air tickets by themselves, and then OIST will reimburse them for the actual expenses of an inbound (one way to Naha) economy-class ticket.

Please Note: OIST cannot offer a travel insurance for travelers, who are provided only with a domestic flight within Japan. You are kindly requested to contact their local travel agency etc. for further details on travel insurance.

International travelers with travel bursary support will purchase air tickets by themselves, and then OIST will reimburse them the smaller of the following:

  1. A preset amount** determined by OIST based on the geographic area from which the participant is coming.
  2. The actual cost of the inbound flight, defined as the participant's incoming one-way ticket or half of the participant's round-trip ticket.

**Preset amount by region (JPY)

15,000 (Taiwan), 25,000 (Korea), 30,000 (China), 60,000 (Asia), 75,000 (Europe, America&Canada, Oceania), 125,000 (Africa), 165,000 (South America)

Please Note: International travel insurance is provided for your flights, but the International Travel Insurance is provided only for your travel to OIST. Any stay exceeding the duration of travel covered by OIST cannot be covered by the travel insurance.

Reimbursement Requirements

To receive the reimbursement, please submit the following documents at the workshop venue upon arrival:

  • All original purchase receipts with date of issue
  • All original used boarding passes from all incoming flights from home airport to Okinawa
  • Filled out the on-line remittance information form (the URL will be sent to you via "OIST Registration" email later)
Flight Information
Arrival in Okinawa
Departure from Okinawa
Visa

If you are not sure if you need a Visa to enter Japan, please refer to the Ministry of Foreign Affairs web page on Visa requirements.

Visa Information
*If you need Japanese visa, please let us know which embassy or consular office you will go for the application
Files must be less than 2 MB.
Allowed file types: jpg jpeg png pdf.
Your Travel to OIST

We shall arrange transportation between Naha Airport and the workshop venue at OIST. You will receive detailed information regarding your transportation approximately two weeks prior to the start of the workshop.

Accommodation and Meals

OIST will not support the lodging. You are asked to book and pay for the lodging by yourself. We will provide a free transportation between main hotels (Hotel Moonbeach, Hotel Monterey, Rizzan Sea-Park Hotel) and OIST. Therefore, it might be convenient if you could make a reservation of either main hotels or accommodations near those hotels. We will provide free meals - dinner (Apr. 18), lunch & dinner (Apr. 19), and lunch (Apr. 20).

Dietary Requirements
Extra Information
Itinerary Changes

Unless the workshop organizer requests changes in itineraries, you shall be responsible for fees resulting from any change or cancellation of their flight and accommodation made after our travel agent or OIST has confirmed the booking. Any change or cancellation of the itinerary is not permitted without prior approval from the workshop organizer. In cases of emergency, the reimbursement of cancellation fees is possible; however please make sure to contact the organizer before making any changes or cancellations.

Liability Disclaimer

Okinawa Institute of Science and Technology Graduate University (OIST) and the workshop organizers disclaim any liability for death, injury, any loss, cost or expense suffered by any person (including accompanying persons or partners or attendant caregivers), if such loss is caused or results from the act, default or omission of any person other than an employee or agent of OIST or the organizers. In particular, neither OIST nor the organizers can accept any liability for losses arising from the provision or non-provision of services provided by hotel companies or transport operators. OIST and the organizers disclaim liability for losses suffered by reason of war including threat of war, riots and civil strife, terrorist activity, natural disasters, weather, fire, flood, drought, technical, mechanical or electrical breakdown within any premises visited by tutors/participants and/or partners in connection with the workshop, and losses suffered by reason of industrial disputes, governmental action, registrations or technical problems that may affect the services provided in connection with the workshop. OIST and the organizers are not able to give any warranty that any particular person will appear as a speaker or presenter. Finally, in case of any breach of the above stated Guidelines Regarding Travel Expenses for Tutors and Participants at OIST Workshops, the costs for the visit to OIST might be charged to the visitors.

For details about OIST travel support guidelines, please download "Traveling to OIST Workshops with Travel Bursaries" (PDF).