Visa/Travel info for 2024
(updated on 5 April, 2024)
Beaware of scams!
IMPORTANT NOTICE: We have been made aware of a hotel booking scam using OIST's name.
Information for flight arrangement
For participants:
Please arrange your own flights to/from Okinawa(Naha airport).
Seaside House will be open for check-in on June 16, at 3:00pm.
Once you have booked your flight, please inform us your flight information.
We will arrange transportation between Naha Airport and OIST Seaside house on June 16 (arrival day) and on 5 July (departure day).
Visa arrangement
Please check the Ministry of Foreign Affairs web page to see if you need a visa to enter Japan. Documents such as an invitation letter and guarantee letter will be prepared by OCNC secretariat. https://www.mofa.go.jp/j_info/visit/visa/index.html
Visa application form: https://www.mofa.go.jp/files/000124525.pdf
Staying at the Seaside House
Address: 7542 Onna, Onna-son, Kunigami-gun, Okinawa, 904-0411, Japan
- Logding: Each participant will have a single room at the Seaside House. Please click here for room furnishings: https://groups.oist.jp/conference-venues/seaside-house
- Currency Exchange: ATMs for credit card cash withdrawal are available in Naha Airport, nearby convenience stores. You will need a PIN code to use this service and some fees may apply.
- Climate: June and July in Okinawa is very hot and humid. Average temperature around this time of the year is 29-33 Celsius (or 84 - 92 Fahrenheit). Bring sunscreen or sunblock to protect your skin from sunburn!
- Clothes: OIST Workshops are usually performed in informal style (no suit and tie), thus please feel free to dress casually and travel light.
- [IMPORTANT]Electricity: The AC outlet in Japan is 100 volt, and fits plugs with two parallel blades (Type A). Please check if the AC adapter of your laptop is compatible with Japanese style and bring a plug adapter or a voltage converter if necessary.
- SIM/eSIM card: We recommend that you purchase an eSIM for travelers from an online store (e.g. Amazon) before traveling. It can also be purchased at Haneda and Narita airports.
- General Schedule of OCNC course
- Meals during OCNC:
- Breakfast: Continental Breakfast (Bread, cereals and coffee/tea and fruit juice)
- Lunch: Japanese style bento(lunch box: rice and side dish)
- Dinner: Japanese style bento and cartering.
- Especially for those who have food restrictions and allergies; we arrange meals based on your requests as much as possible, but we recommend you to bring your food. We have a small refrigerator in your room and microwaves, hot water, and water server at the common space at the seaside house.
- Travel insurance:
- If you are injured during activities like swimming, snorkeling, jogging, etc., you are responsible for covering yourself with your own travel insurance. We recommend that you purchase travel insurance before your trip.
- OCNC plans to provide insurance which will cover accidents and repatriation of remains. Please note that this is not health insurance.
Ground transportation in Okinawa (Taxi schedule)
Please let us know your flight schedule(flight number and arrival/departure time at Naha airport) once you purchase flights tickets.
- Arrival day, Sunday 16 June: Please meet a taxi driver holding "OCNC2024 signboard" at the arrival gate.
- Tentative schedule: Naha airport > OIST Seaside House
- Taxi#1: 12:00, CI120 (10:40)*international terminal
- Taxi#2: 15:00, LH4892(14:20)
- Taxi#3: 16:00, MM505(15:15), ANA473 (15:50)
- Taxi#4: 17:00, 6J023(16:30)
- Taxi#5: 19:00, ANA477 (18:10), JAL921, AA8451 (18:30)
- Taxi#6: 22:35, UN009(22:35)
*For those who arrive with an international flight, please move to the Domestic terminal to find a taxi driver at the meeting point.
- Departure day, Friday 5 July:
- Tentative schedule: OIST Seaside House>Naha airport
- Taxi#1: 7:30
- Taxi#2: 8:00
- Taxi#3: 9:00
- Taxi#4: 10:00 (Jambo taxi)
How to transfer between Narita and Haneda
Airport Limousine is the easiest way to transfer between the two airports. Fare: 3,200 JPY/one-way (approx. 1 h 15-30 mins)
■From Narita to Haneda by Limousine bus [Timetable]
[Bus stop]
Narita Terminal 1: No 12
Narita Terminal 2: No15
■From Haneda to Narita by Limousine bus [Timetable]
[Bus stop]
Haneda Terminal 1: No 6
Haneda Terminal 2: No 7
