Application Form

General Information

School: April 4th (Tue) - 7th (Fri), 2023

Workshop: April 10th (Mon) - 14th (Fri), 2023

School and Workshop Venue:  Okinawa Institute of Science and Technology (OIST) Graduate University, Okinawa, Japan

Registration deadline: 31st December, 2023

UPDATE (11/01/2023): The first round of selecting applicants has already started. If you wish to participate in our program, you can still submit the application form but at the same time make sure to contact or the organisers directly. We will contact you if some slots are still available.


Regarding applicants: If you are interested in participating in the school and/or the workshop, you should submit the application before the deadline and be accepted by the organisers. Selected applicants (approximately 30) will be offered OIST accommodation and meals.

Regarding OIST support for travel: Due to increased flight prices, our budget became very tight and we will only be able to support a restricted number of people. Please indicate below if travel support from OIST is essential for your participation. 

Regarding accommodation: In addtion to accommodation for invited speakers, there will be approximately 30 bedrooms available at OIST (free of charge), either on the main campus or in the nearby Seaside House (2 minutes by public transportation or 15 minutes on foot). Depending on the space available, some apartments will have private bedrooms with shared bathroom and kitchen. Please indicate below your preferences. Additionally, OIST workshop policies do not allow other than speakers and participants to stay in OIST accommodation. If you plan to come accompanied, you will have to take care of your stay independently. 

Vaccination policy: According to the most-updated OIST workshop policies (Nov 15), no COVID vaccination or negative certificate is required to attend the program. We will keep you posted if there is any change. 

Workshop Logistics Webform

General Information
Please type in year of birth and then select the date.
Files must be less than 5 MB.
Allowed file types: pdf.
School and Workshop
Travel Support

The latest information regarding entry to Japan can be found here. Please make sure to follow the guidelines.

Your Travel to OIST

We shall arrange transportation between Naha Airport and the workshop venue at OIST. You will receive detailed information regarding your transportation approximately two weeks prior to the start of the workshop.

Accommodation and Meals

Lodging can be provided by OIST for invited speakers and selected participants for the duration of the school and the workshop. Check-in is the earliest one day prior to the start of the school and check-out is the latest one day after the end of the workshop. 

Accomodation Requirements

We will also provide for all meals (breakfast, lunch & dinner) during the days of the school and workshop due to the limited availability of vendors near the accommodation.

Dietary Requirements
Extra Information
Liability Disclaimer

Okinawa Institute of Science and Technology Graduate University (OIST) and the workshop organizers disclaim any liability for death, injury, any loss, cost or expense suffered by any person (including accompanying persons or partners or attendant caregivers), if such loss is caused or results from the act, default or omission of any person other than an employee or agent of OIST or the organizers. In particular, neither OIST nor the organizers can accept any liability for losses arising from the provision or non-provision of services provided by hotel companies or transport operators. OIST and the organizers disclaim liability for losses suffered by reason of war including threat of war, riots and civil strife, terrorist activity, natural disasters, weather, fire, flood, drought, technical, mechanical or electrical breakdown within any premises visited by tutors/participants and/or partners in connection with the workshop, and losses suffered by reason of industrial disputes, governmental action, registrations or technical problems that may affect the services provided in connection with the workshop. OIST and the organizers are not able to give any warranty that any particular person will appear as a speaker or presenter. Finally, in case of any breach of the above stated Guidelines Regarding Travel Expenses for Tutors and Participants at OIST Workshops, the costs for the visit to OIST might be charged to the visitors.