Contact & FAQ

Frequently Asked Questions

- What is the size of the poster panel?
 Poster panels are 880 mm (W) x 1170 mm (H) in portrait orientation.

- Where will the ISOE2012 workshop be held?
The Workshop will be held at the OIST Seaside House, Onna-son, Okinawa

- Who can apply to ISOE2012 workshop?
 Graduate students, post-docs and researchers at universities or academic/industrial institutes.

- Is there any registration fee to participate in ISOE2012?
 If your abstract is accepted, OIST will cover your round trip air-ticket (from/to the airport nearest to your institute), accommodation and meals in Okinawa during the workshop. All the participants are expected to arrive in Okinawa on Tuesday October 2nd and depart from Okinawa on Saturday October 6th. For more details, please check the OIST travel rules: OIST Travel Rules for Participants.

- Where can I download abstract template?
 The template file can be downloaded here.

- What language is acceptable for the abstract and conference?
 The ISOE2012 conference language is English. Only English abstracts will be considered. The poster should be in English. Standard British or American English are acceptable.

- Why do I need to submit a picture with my abstract?
 The purpose of the conference is to provide an atmosphere for interaction and discussion. Having a picture will help the other participants recognize you and associate you with your work. Please choose a photograph that will help the other participants recognize you. Passport photos may not be the best choice.

- When could I expect to know whether my abstract has been accepted to ISOE2012?
 Notification of acceptance will arrive prior to August 1, 2012, and under most circumstances will arrive shortly after the Final Application Deadline on July 10, 2012. However, because application review begins on July 3, 2012, your abstract may be accepted prior to the final deadline.

- Does everyone need to submit a poster abstract?
 Every participant is expected to submit a poster abstract and present a poster.

- Will I need to submit anything else after the application?
 If your abstract is accepted, you will be required to submit a picture and short biography to be posted on the ISOE 2012 website. We will also gather the required information for arranging your flight and accomodations. Your biography should be 150-250 words. A passport photograph is not required; please choose a photograph that will help the invited speakers and other participants recognize you.

- Will I need make my own travel arrangements?
 Flights and accomodations will be arranged by OIST.


Travel Information

 Japanese society operates largely on a cash basis rather than checks or credit cards. Please bring enough cash to provide for your needs.
 Currency Exchange: No Currency Exchange Service is available at either Naha airport or at OIST. Money Exchange in your country or at major airports (Narita/Kansai/Nagoya) is strongly recommended.
 ATMs: ATMs for credit card cashing are available in Naha Airport or nearby post offices and some convenience stores. Please be advised that some credit cards might not be accepted. (Often, credit cards issued abroad are not accepted.)  

 The average temperature for October is around 23-28 degrees C.


 The AC outlet in Japan operates at 100 V and 60 Hz, and fits plugs with two parallel blades (Type A), identical U.S. plugs that don't have a grounding pin. Please confirm that the AC adapter for your laptop is compatible with Japanese outlets and bring a plug adapter or a voltage converter if necessary.

 Internet: Wireless Internet available in public spaces. Wired LAN is available in guest rooms.
 Amenities: Shampoo & rinse, body soap, toothbrush set, hair dryer and room slippers.
 Laundry rooms: equipped with washer-dryers, detergent and ironing board sets.
 Phones: Public phone available in the lobby area. Calling card is required to make a domestic/international phone call. You may wish to purchase international calling cards at a major airport as they are not provided or sold at Seaside House. Some services allow calling by entering a credit card number and PIN code. The phone in each guest room is for in-house calls only.


ISOE2012 Administrator

 Contact Email:
 Postal Mail: 1919-1 Tancha, Onna-son, Okinawa 904-0412 JAPAN