International Workshop Participation

Workshops, defined as residential short courses in particular topics in a specific scientific or mathematical discipline, and sometimes referred to as Summer Schools, or Winter Schools, etc., are a recognized means of undergoing intensive training in a specific topic or technique. In such workshops, some of the leading scientists in an area gather to share ideas, to keep each other up-to-date in the latest techniques and developments, and to teach senior students.  Workshops for award of credit should comprise an intense period of lectures and exercise sessions during 10 working days or at least 40 hours of instruction, and be at a level that is accessible to doctoral students.  

International workshops (which may be held in OIST, in Japan, or overseas) must be approved by the CEC as meeting criteria including sufficient content, quality of instruction and instructors, duration, and other criteria as may be deemed necessary. Preference for approval is given to workshops that include assessment and provide a transcript or report from the organisers to OIST.

Students who wish to receive credit for attending such a workshop should first seek approval (before booking travel and registration) from the Graduate School, who will check that the workshop meets approval criteria.  The workshop must be appropriate and relevant to the student’s intended thesis research, and be endorsed by the thesis supervisor and academic mentor.

Please use the form at THIS LINK to apply.

Students will gain a deeper understanding of their research area by learning new techniques and the most recent knowledge, and will have the opportunity to make contacts and establish networks with other students and with leading researchers in their field.
Course Content: 

With the approval of the Thesis Supervisor and Mentor, OIST students who have been accepted into their research lab (not those doing rotations) may participate in international workshops relevant to their research.

Satisfactory workshop participation with evidence of completion (certificate, transcript, report) is awarded 1 OIST credit only, even if a workshop suggests a higher ECTS equivalent credit. A maximum of 2 credits is permitted under the course IWS towards fulfillment of the degree requirements for total credit.   However, the course may be taken more than twice, after degree requirements have been met, and will be entered into your transcript.

Criteria for approval of workshops (CEC approval is required before enrolment):

  • minimum of 10 working days duration OR 40 hours of instruction time
  • must be a recurring workshop from a reputable provider
  • must include structured instruction from qualified instructors
  • approval must be sought from GS before registering for credit 
  • endorsed by the thesis supervisor and academic mentor


Course Type: 
Suitable assessment tasks, or a report or certificate of completion, are required. In addition, students may be required to report on their experience of the event: whether it meets advertised quality and content, and overall impression.