CLOSED:Application for Student

This is the application form for students (Undegraduate, MSc or PhD).  Before beginning the application process, please confirm with your Head of Department or MSc/PhD Supervisor that he/she will be willing to write a brief letter of recommendation by 14 January 21 January, 2018. You will need to fill in their details in the Referee section below and we will contact the nominated referee subsequently.

All accepted participants are required to present a paper either in poster or oral format. Therefore you need to include a title and abstract when submitting this form.

Note that all participant accommodation is in twin-shared rooms at Seaside House, the cost of which is covered by OIST. If you are accepted to attend and do not want to share a twin room (with bathroom) with another participant you will have to book and pay for your own accommodation and daily transport to the workshop venue, Seaside House. The workshop secretariat will be able to advise you on hotels in the immediate region .

After pressing the submit button, please wait until you get a page acknowledging the submission. You should also get an email confirming that the submission has been successful in an hour. Applications are accepted until 18:00 7 January 2018 17 January, 2018 (Any Time Zone).

 Application - 7 January 2018 17 January, 2018
 Recommendation Letter - 14 January 2018 21 January, 2018


Mr., Ms., Miss...
This will allow us to make appropriate room assignments.
Please include all details necessary to reach you by postal mail.
Referee Information
Please provide your supervisor's details below. He or she will be contacted for a reference. First Name, Last Name, Title, Email Address, Institution fields are required.
Workshop Contribution
Every participant is required to present a poster. Some contributions will be offered a speaker slot (30 minutes) after acceptance.
Travel Support

Participants are encouraged to try to support their travel costs to Okinawa themselves, or through their research grant at their home institute.

We will offer a number of travel bursaries to cover about 50% of the cost of an average return flight ticket from the participants region to Okinawa, or half of the actual costs, whichever is lower, to several participants. Participants will book their own tickets and get reimbursed.  Stop-overs are allowed.   To obtain this funding, you should have some justification. 

We also have a very small number of full travel fellowships available for applicants from disadvantaged regions, representing about 10% of the total participants. However, these come with very strict regulations and, in particular, do not allow for stop-overs on the journey to Okinawa. OIST will book these tickets directly.   Please note that most participants will not be considered to be eligible for these full travel fellowships.