Responsibility System for Public Research Funds Operations and Management

Responsibility System for Public Research Funds Operations and Management based on the “Guidelines for Managing and Auditing Public Research Funds at Research Institutions (implementation standards)”

Okinawa Institute of Science and Technology Graduate School
President Karin Markides

Based on “Guidelines for Managing and Auditing Public Research Funds at Research Institutions (implementation standards) (Approved by the Minister of Education, Culture, Sports, Science and Technology on February 15, 2007; revised most recently on February 1, 2021) Clause1; Clarification of internal responsibility system”, we announce the persons involved in the operation and management of competitive funds and the system of their responsibilities and authority as follows.

　Chief Administrative Officer: CEO/President
Preside over the entire university and have ultimate responsibility for the administration and management of public research funds.
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　General Manager: Secretary General (SG)
Assist the Chief Administive Officer and have substantial responsibility and authority to oversee the entire institution for the management and management of public research funds.
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　Persons in Charge of Promoting Compliances:
       - Provost
       - Dean of Faculty Affairs
       - Vice President for Financial Management
(1)  Implement fraud prevention measures, check the implementation status, and periodically report to General Manager.
(2)  In order to prevent fraud, implement compliance education for all members involved in the use and management of public research funds, and supervise course attendance status and grasp the level of comprehension.
(3)  Monitor whether the faculties and staffs of our university are appropriately using and managing public research funds, etc. and instruct improvement as necessary.
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　Persons in asssitance of Promoting Compliances:
       - Vice Provost for Research Finance and Administration
       - Grants and Research Collaborations Section Leader
       - Business Development Section Leader
       - Procurement Section Leader
       - Accounting Section Leader
Assist the Persons in Charge of Promoting Compliances, conduct daily management supervision and communication of information on the management and execution to the the Persons in Charge of Promoting Compliances.

 

Regarding Efforts to Prevent Fraudulent Use of Research Funds etc.

Okinawa Institute of Science and Technology School Corporation
Secretary General

Based on the "Guidelines for Managing and Auditing Public Research Funds at Research Institutions", in order to properly administrate and manage public research funds, we are in charge of improper countermeasures, establishment of consultation/reporting contact points, etc. In addition, we systematically organize various regulations and practices related to fraud prevention and disseminate it to all faculty staffs to prevent fraudulent use of research funds etc.

1. Regarding the Misuse Prevention Plan, understand the control risk factors leading to fraud, formulate misuse prevention measures, and implement awareness activities and seminars to prevent fraud.

2. Regarding the establishment of consultation/reporting contact points, we have set up a contact points to receive reports on irregularities of public research funds.

Reference:
Guidelines for Managing and Auditing Public Research Funds at Research Institutions (implementation standards) (Minister of Education, Culture, Sports, Science and Technology)-Japanese only

Contact

Office of the Secretary General
sg-office@oist.jp