Research Safety

KNOW SAFETY, NO PAIN
Following the tragic diving incident of November 14, 2016, OIST has undertaken multiple steps to improve our health and safety measures at the University. The University has been implementing the “Know Safety, No Pain” initiative, mandated by OIST President Peter Gruss and spearheaded by the Office of the Dean of Research. This page shows practical actions taken to improve safety at OIST.

1. Disrespectful behavior / Harassment

OIST held respectful workplace / anti-harassment seminars in English and Japanese targeting all staff on September 21, 2017 to make sure the staff are fully aware of the existence of a hotline and encouraged to use the policy of respectful workplace at the university.

2. Safety Training and Mandatory Health Check-up

OIST has implemented an electronic “dashboard” system to monitor training and health check compliance. Employees involved with field work are subject to taking basic life support training (First Aid, AED and CPR) in a classroom, an online general safety training for the field work, and other necessary trainings. Each employee and their supervisor can now check the status of their compliance immediately.

3. Field Work Safety Committee

OIST has established a fieldwork safety committee, including a technical diving expert (a technical advisor of Japan Diving Association and a former diver of the Japanese Self-Defense Force member) and a coordinator on marine research (a technical specialist) from the University of the Ryukyu’s Tropical Biosphere Research Center Sesoko Marine Station and a Diving Safety Officer mentioned below. The committee is responsible for reviewing all fieldwork plans at OIST. Each activity has to follow rigid request procedures which are overseen by the committee.

4. Emergency Response Coordinator

We have appointed Koji Fukuoka in February 2018, as Emergency Response Coordinator, who will lead establishing strategic plans on how the University deals with disasters such as fire, earthquake and tsunamis. He established BCP on earthquake and tsunamis, Fire Response manual that was posted at each unit/section, and trained the OIST community in how to respond to a fire and earthquake. He also trained faculty and staff using Seaside House and Seaside Faculty House on major tsunami evacuation in cooperation with Japan Air Self-Defense Force in September 2018.

5. Diving Safety Officer

For the post of a specialized diving safety officer who takes full responsibility for all aspects of health and safety concerns with diving, OIST has made a contract with a part-time diving safety officer who is an experienced diving instructor and bilingual of Japanese and English. OIST has recruited a full-time diving safety officer. The diving safety officer will be on board on March 1, 2019.

6. Reports on Near Misses

OIST promotes open reporting of minor accidents and “near misses.” Open reporting means that the reporters or the persons involved in the “near misses” are not reprimanded. By ensuring that no one gets reprimanded, the University encourages researchers and students to report rather than hiding the near misses. OIST exhibited a gallery of 20 “near miss” posters. They were presented in the corridor connecting Lab 1 and Lab 3 in November 2017 during the Safety Enhancement Month. In FY 2018, ten additional posters have been created on different near misses and minor accidents. They will be posted throughout the campus during the Safety Enhancement Month in November 2018.

"Near miss" posters 2017

"Near miss" posters 2018

7. Safety Enhancement Month

The month of November every year, which is the month the diving incident took place, would be dedicated to safety, to allow us to re-focus and concentrate on how we can continue to improve our safety system.

OIST held a Shohei Suzuki memorial lecture on November 13, 2017 as part of the university’s initiative to observe the “safety month.” At the event, OIST Professor Noriyuki Satoh gave a lecture on marine science. Prof. Economo announced that he found a new ant species and named it after Dr. Shohei Suzuki. He presented a photo of the ant to the family and shared his thoughts on naming the ant after him with them.

The establishment of the “Shohei Suzuki Research Safety Fund” for promotion of safe field work was announced. The fund started accepting donation from November 30, 2017. The Suzuki family, President Peter Gruss, Dean of Research, Mary Collins, and other members of OIST have donated to Shohei Suzuki Research Safety Fund to promote the safety culture in the University. The fund opened a call for applications to Research Safety Financial Support Program in May 2018 to promote research safety awareness and training at OIST and enable students and junior researchers or technicians from OIST to undertake fieldwork while developing the necessary skills including research safety training. So far, 6 programs have been supported by the fund.

An internal competition for a new safety slogan was organized and “Know Safety, No Pain,” proposed by Mr. Palani, has been selected as safety slogan in 2017. 50 posters of “Know Safety, No Pain” are now posted throughout the campus. “Get SMART use SAFETY from the START” has been selected as the new safety slogan in 2018. Posters with the new slogan will be posted throughout the campus.

Safety slogan poster 2017

Safety slogan poster 2018

For the FY2017 Safety Enhancement Month, toward promotion of awareness and skill on health and safety of supervisors, “Leadership Training on Health and Safety for Supervisors (SHOKUCHO-KYOIKU)” was conducted on November 24, 2017 inviting Prof. Yoshito Oshima from the University of Tokyo as a lecturer.

In addition, we held a series of activities: 2017 update session on health and safety (November 24th); Special safety lecture focusing on laboratory fire accidents by Prof. Kengo Tomita, EHS office of Nagoya University (November 24th); Gallery of safety management posters (whole November); hands-on training on chemical safety (November 6th and 7th); Unannounced on-site inspection on PPE and poison (throughout November).

For the FY2018 Safety Enhancement Month, "Fieldwork with Safety in Mind" by Dr. Vladimir Dinets of Science and Technology Group will be held on November 1, 2018. Dr. Dinets is a zoologist studying animal behavior and conservation. In this seminar, he will talk about his fieldwork experience through his wonderful wildlife photos from around the world and what he considered to return home safe.

In addition, the education and training on Mass Casualty Life Support (MCLS) in response to potential natural disaster or a serious accident will be held on November 27, 2018. This session will cover 1) principles of disaster medical treatment, 2) response, rescue, and medical activities for mass casualties, and 3) how to command and control the scene.

8. Outsourcing

OIST will follow the recommendation by the external review panel and will use external contractors for technical diving. Even when we use the external contractors, the requester needs to make a field work plan. The plan will be reviewed by the field work committee.

9. More Robust Safety and Health Division

As mentioned above, we have appointed the Emergency Response Coordinator. Sayuri Kinjo, who runs the Fieldwork Safety Committee, was also appointed in April 2018 to enhance field work safety management. We will continue expanding our health and safety staff to make this group more robust.

Updated on Novermber 1, 2018