Obtaining a Dependent/Spouse Visa

Getting a Spouse/Dependent Visa

The Relocation Team provides support for married OIST employees to bring their families to Okinawa. However, if you get married during the course of your time at OIST, if you are a JSPS fellow or if you occupy a unique space outside of HR in the OIST community, then you will need to procure the visa for your spouse on your own.  The following is a guideline for obtaining a spouse visa, which will allow your spouse to stay with you as long as you are in Okinawa and married to one another. 
 
It is important to note that spouse visas can only be obtained by people who recieve marriage certificates recognized by the Japanese government; "Common Law" relationships are not eligible for the spouse visa.
 
Obtaining the Spouse Visa does not automatically grant the holder the ability to work; If someone on a spouse/dependent visa wishes to work, they must obtain the appropriate visa status:  "Permission to Engage in Activity other than that Permitted under the Status of Residence Previously Granted" (資格外活動), which is relatively easy to obtain. For more information, please refer to the Japanese Immigration Beauru Website.
 

Application Procedure for Certificate of Eligibility (COE) and VISA For Spouses Currently Living in Okinawa, or arriving in Okinawa together :

1.The applicant must apply for the Certificate of Eligibility at the Immigration Office in Naha (The Kadena Office does not handle these matters).Since OIST is not the guarantor/sponsor, he/she must apply on their own.In this case, the visa sponsor will be the OIST employee to whome the applicant is married. To apply for the CoE, please refer the necessary documents below.

2.Once the Certificate of Eligibility is issued from immigration office, the applicant must go to the immigration office again to change his/her visa status to "dependent status";The fee will be 4,000 yen.


Necessary Documents:

1. Application form.
2. The sponsor's Residence Certificate (Jyuminhyo住民票) from the sponsor’s village office or town hall.
3. The sponsor’s Proof of Annual Income (Shotoku Shoumeisho所得証明書) from the sponsor’s village office or town hall.
4. The sponsor's Proof of tax payment (Nouzei Shoumeisho納税証明書) from the sponsor’s town hall.
5. The sponsor's Certificate of Employment (from OIST).
6. A copy of the spouse’s passport photo page.
7. Pictures of the spouse (40mm×30mm; Can be taken at a photobooth)
8. A copy of the marriage certificate (If the certificate is not in English, it needs to have a translation in English and Japanese). OIST will assist in translating the document from English to Japanese; This translation does not need to be official.


Important point:

*If the applicant (non-OIST spouse) enters Japan on a short term stay visa (tourist visa), he or she must have round-trip ticket.
 

 

Application Procedure for Certificate of Eligibility (COE) and VISA For Spouses in Separate Countries :

1. The sponsor will need to fill in the application form located here:
2. Prepare the necessary documents  (listed below).
3. The sponsor must apply for the Certificate of Eligibility at the immigration office in Naha, which usually takes about a month to be issued.
4. The sponsor must collect the issued the CoE and send it to their spouse via courier service (Postal mail ,FedEx or EMS).

5. The spouse will then need to visit the Japanese Embassy/Consulate in the country of his/her residence to apply for the visa. In most cases, it will be issued in a week or two.

Important Points:
* The sponsor will need to bring your marriage certificate with him when they enter to Japan.
* The spouse will not need to purchase a round-trip air ticket, as they will enter Japan on a dependent visa.
 

Necessary Documents

1. Application form.
2. The sponsor's Residence Certificate (Jyuminhyo住民票) from the sponsor’s village office or town hall.
3. The sponsor’s Proof of Annual Income (Shotoku Shoumeisho所得証明書) from the sponsor’s village office or town hall.
4. The sponsor's Proof of tax payment (Nouzei Shoumeisho納税証明書) from the sponsor’s town hall.
5. The sponsor's Certificate of Employment (from OIST).
6. A copy of the spouse’s passport photo page.
7. Pictures of the spouse (40mm×30mm; Can be taken at a photobooth)
8. A copy of the marriage certificate (If the certificate is not in English, it needs to have a translation in English and Japanese). OIST will assist in translating the document from English to Japanese; This translation does not need to be official.