Library Committee Terms of Reference

Library Committee Terms of Reference

Approved by the Library Director on May 9, 2016

Based on PRP6.4.6, the Library Director defines details of the Library Committee as follows.

The purpose of the Library Committee is to provide advice on library resources relevant to the research and teaching of the University. The committee advises the Library Director on adding or discontinuing books, journals, databases, and other materials or services, on managing the Library budget and on making policy decisions concerning use of library resources.


a) To discuss and make recommendations on printed and electronic books for courses and research.

b) To discuss and make recommendations on individual subscriptions and subscription packages for online and printed journals/abstracts/citation services.

c) To provide advice on planning and operating the library system and related services.

d) To provide advice for planning the library budget and for ensuring effective use of budget to provide the best possible service to the OIST research community.

e) To monitor Interlibrary Loan and other sharing arrangements with libraries and other resources outside of OIST.

f) To monitor use and performance of Library services and to recommend changes or improvements.

g) To discuss and make recommendations concerning policy for Library rules and management

Regular Membership: Renewable appointments by the Dean of Faculty Affairs to include a chair and 6 or more other representative members from the OIST research community. The term of membership is 3 years with replacement as necessary to fill vacancies. 

Ex Officio Observers: The Library Director and the Librarian

Frequency of Meetings: At least twice a year and when needed.

Quorum: Four members, not including the Chair

Advisors: When necessary, the chair can invite other faculty members for discussions of particular issues.   

Secretariat:  Provided by the Library.










d) 学内研究コミュニティーに最適なサービスを提供するために予算とその効果的な使用について検討すること。



g)  図書館規則や管理方針について審議し、提言すること。

委員: 教員担当学監による任命(更新可能)。議長1名の他本学研究コミュニティーの6名の委員で構成されます。委員の任期は3年間。必要に応じて欠員補充のために交替が行われます。

職権上のオブザーバー: 図書館長と司書