COVID Travel and Immigration Information

May 16, 2022 Updates

 

Border measurements

MOFA May 16, 2022 Update

As of March 1, 2022, Quarantine place and period may be changed whether the traveler can provide the vaccination certificate which meets the requirement and the countries/regions where they are traveling from.

 

Quarantine measures and entry restrictions

MHLW Border Measures | Ministry of Health, Labour and Welfare | Government of Japan

 

Fast Track Pre-registration system for Airport Quarantine (since February 28, 2022)

Fast Track is available for those entering from Narita International Airport, Haneda Airport and three other international airports.
To learn more, please visit: Fast Track
 

Denial of the Enter and Re-entry from Countries/Regions with High Concern of COVID-19 Variants

Currently, there are no countries or regions subjected to denial of entry and re-entry.

 

Learn more:  
(MOFA) Denial of the re-entry from certain countries/regions among designated countries/regions in response to COVID-19 variants of special treatment on border measures (New)

 

Resuming Cross Boarder Travel

Foreign nationals are required to obtain a certificate for completion of Registration to the ERFS system obtained by a receiving organization through online application along with other visa application documents in response to the purpose of visit.

 

Learn more: 
 (MOFA) Application for Visa for foreign nationals eligible for Phased Measures toward Resuming Cross-Border Travel>1. New Border Measures (27) to review on restrictions on new entry of foreign nationals

 

New Quarantine Measures

1) Designated countries/regions:

  • Booster unvaccinated: 3 days self-quarantine at the facilities designated by the quarantine station + negative result of COVID-19 test.
  • Booster vaccinated: 3 days self-quarantine at your home + negative result of COVID-19 test. / 7 days self-quarantine without COVID-19 test.

 

Learn more: 
 (MOFA) Border enforcement measures to prevent the spread of novel coronavirus (COVID-19) >section 3 Quarantine measures (New)

 

2) Non-Designated countries/regions:

  • Booster unvaccinated: 3 days self-quarantine at your home +negative result of COVID-19 test / 7 days self-quarantine without COVID-19 test.
  • Booster vaccinated: Not required any self-quarantine.

 

Note: Use of public transportation is allowed when a passenger is heading directly towards the location of self-quarantine, and complete the travel within 24hours after the test which a passenger have taken upon arrival at the airport.

 

【Valid vaccine for certification】

-1st and 2nd dose: Pfizer/ Moderna/ AstraZeneca/ Janssen/ COVAXIN (Bharat)/ Nuvaxovid / Novavax

-3rd dose: Pfizer (COMIRNATY) / Moderna/ Nuvaxovid / Novavax

*Nuvaxovid / Novavax effective 2022 April 25 0:00 JST

 

Learn more: 
 (MOFA) Border enforcement measures to prevent the spread of novel coronavirus (COVID-19) >section 3 Quarantine measures (New)

(MHLW)【5. Quarantine <※2022/3/3~>】

 

3) All international travelers including Japanese nationals must follow the entry measure when entering Japan.

  • Submit a certificate of negative test result conducted within 72 hours prior to departing from the country/region where travelers stay
  • Take COVID-19 test upon arrival at the airport of entry.
  • Required to sign and submit the Written Pledge (for the format, please refer to the“Downloads” section below) when entering Japan. In case of violation, they may be subject to detention under Quarantine Act.
  • Required to pledge to refrain from using public transportation for designated period, and to be in quarantine at home or other designated areas, retain the location data, and provide it to the health centers or other institutions, if requested. (If separate quarantine measures are to be taken, those also need to be pledged.)

*Quarantine count starts from the next day of arrival.

 

Downloads (Required Documents/Apps)

Questionnaire


Questionnaire_Article 12 of the Quarantine Act & Written Pledge (updated on April 15, 2021)
*From December 4, 2021, The print-out of the questionnaire on Article 12 of the Quarantine Act is required along with the Questionnaire. 

 

Declaration of Pre-entry Testing Result

*If you cannot use the prescribed format due to circumstances, you may use an arbitrary format. 
*Only one test method and sample collection method listed in the MHWL webpage is valid. 
*Refrain from using any types of unofficial forms which causes the denial of entry. 

 

Test Declaration Form 

*Only for those who depart from China.

 

Apps -MySOS, COCOA, Google Maps -

*Those who do not own a smartphone are requested to rent one. 
*If you do not have electric device and would like to rent the one at the airport, please look at the website below:
https://www-vision--net-co-jp.translate.goog/news/20210319002098.html
*Version of  device should be above 13.5 (iOS) and 6.0 (Android)

 

Current Information from the Government of Japan

 

You apply for a Special Re-Entry Permit at the airport immigration office when you depart from Japan. Please note the Special Re-Entry Permit is valid for just one year from the departure date, and you must come back to Japan within one year.

If you leave Japan for more than one year, you need to apply for a Re-Entry Permit at your local immigration office, not at the airport.

If your Residence Card expires before the expiry date of your Re-entry permit, you must come back to renew it.

Please view the Immigration Service Agency of Japan's website for more information: https://www.isa.go.jp/en/applications/guide/kanri_qa.html

 

OIST Guidelines

 

Business

Travel must be approved by your manager. A PCR testing series is not currently required, but you may request it.

Personal

You are free to travel within Okinawa. Please be aware that some remote islands in the Okinawa prefecture with vulnerable medical systems continue to practice caution regarding visitors, so please take thorough health precautions and check the webpage of the municipality of your destination to inform your decision to travel or not. A PCR testing series is not currently required, but you may request it.

Business & Personal

You are free to travel within Japan. Please take all preventative precautions during your travel.

A PCR Test is required to all travelers as you return. Whether you are vaccinated or unvaccinated for COVID-19, you may come to work after traveling outside of the prefecture while waiting for your first PCR test result. However, if you are not vaccinated, you are still required to take three PCR tests. If you are a regular full-time staff member and are able to work from home, you may do so while waiting for your first test result.

*Business travel must be approved by your manager. If you are travelling to a prefecture under a State of Emergency, your division head must also approve.

Business

We do not currently support international business travel as a general rule. If you are taking approved international business travel, the working days of your 2-week quarantine period upon your return to Japan will be recorded as “business trip” in HEART.

Should the border restrictions in Japan change, we will update this page accordingly.

For information about international travel for new hires, please contact the Relocation Team.

Personal

Due to the rapidly changing nature of the novel coronavirus and associated Japanese border enforcement measures, personal international travel must be taken at your own risk. If you are not a Japanese citizen, your ability to re-enter Japan upon your scheduled return flight is not guaranteed. In addition, all testing, documentation, and quarantine expenses required for this travel are your sole responsibility. For more information about the current re-entry requirements for Japanese and foreign national, please visit the Ministry of Foreign Affairs of Japan website.

OIST does allow 10 days of special leave for use during your quarantine period at your point of entry into Japan. If you are a regular full-time employee who is able to work during this period, you may do so.

Once you return to Okinawa, an additional PCR testing series is not currently required for personal travel, but is recommended. If you are a regular full-time staff member and are able to work from home, you may do so while waiting for your first test result.

If any member of your shared household returns from travel, OIST colleagues can take the PCR Test series on days 4, 6 and 10 after their household member returns, coming on campus from day 1. If any household member develops any symptoms related to COVID-19, the whole household should quarantine and the OIST member of staff should contact the Health Center.

We cannot issue a medical certificate because OIST special PCR test is not a clinical examination. Also, only the certificates issued by the registered medical institutions may be accepted depending on your destination. To find a medical institution in which you can take PCR test and receive a negative certificate, please check the webpage TeCOT (COVID-19 Testing Center for Overseas Travelers) promoted by the Japanese government. For example, the two international airports around Tokyo (Narita and Haneda) have the registered facilities in their terminals. Please contact OIST Health Center 10 days (at latest) prior to your departure if you need our assistance to set up an appointment.

For the latest update on this information, please visit the Health Guidance Page

Please go to the PCR Testing website for more information and to register for your test.

In case of a parent, household member or houseguest waiting for PCR result
1. While waiting for the results of the first test, CDC/SAP children must stay home and
cannot attend the CDC/SAP until the first negative test result. Parents should stay
away from CDC/SAP while awaiting test results.
2. After the first negative test result and during the rest of the testing period, your child
may come to the CDC/SAP but please be aware that COVID-19 has about a 5-day
incubation period.

For personal travel, we ask one parent to get a PCR test before bringing their child back to the CDC after travel outside Okinawa.

Learn more: General CDC SAP COVID-19 Guidelines

 

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