Relocation Information For Special Research Students

 

Welcome to OIST!

The Student Support staff will help you prepare for your relocation. Prior to your arrival in Japan (OIST), make sure you have organized crucial things like your visa, insurance and accommodation.
Please also refer OIST Policy Library 5.5.2.1. Spcecial Research Students.

The following procedures are required before coming to OIST. 

Contents
  1. Student Visa
  2. Flight
  3. Relocation
  4. Housing Information
  5. Necessary Documents (For Residents of Japan or Japanese Citizens)
  6. Health Info

1. Student Visa 

If you are an international student coming to Japan, you will need a 'Student' visa prior to your arrival in Japan.

Please follow the instruction on the visa for international students page and begin your application process immediately as it may take weeks and sometimes months to acquire a visa. 

2. Flight

OIST Graduate School will arrange and purchase a flight ticket after your Student Visa is issued.

3. Relocation

If you select a round trip ticket, please skip this procedure.

Goods relocation will be partly supported by OIST. Please read the OIST Relocation Policy by clicking the following icons. Since one way trip ticket is very expensive-- you have to think about saving money for your return ticket, the most of our Special Research Students select a round trip ticket instead of selecting relocation procedure below.

OIST will pass on the below information you provide in the Incoming Student Survey to two moving/freight companies to request the quotes.

  1.   Address (where you are actually moving from)
  2.   Phone number
  3.   E-mail address
  4.   Your desired arrival date in Okinawa

The moving/freight companies will contact you directly regarding your moving arrangements.  We will begin this process according to your start date at OIST.

   

When you are asked your address in Japan from the moving companies, please provide the address below:

OIST Graduate University, 1919-1 Tancha, Onna, Kunigami, Okinawa 904-0495 Japan

The Student Support Section will provide your apartment number to the selected moving company when your apartment is assigned.

4. Housing Information

Overview of OIST campus housing: http://www.oist.jp/housing

Campus housing details: https://groups.oist.jp/bfm/campus-housing  

Students do NOT need to submit the application form. The Graduate School will arrange and assign apartments for students in accordance with the housing availability.

More information about housing:

 

5. Necessary Documents (For Residents of Japan or Japanese Citizens)

 

Health Insurance 健康保険

After enrolling at OIST, you will need to join the National Health Insurance system independently. If you joined the Health Insurance system under your parents, please ask your parents to get a “Soshitsu Shomeisho” and send it to you after you have started the program at OIST.
OIST到着後は個人で国民健康保険（国保）に加入することとなります。現在親御さんの扶養に入られている場合、加入している親御さんの会社等から発行される保険の喪失証明書をもって沖縄にて国保加入となりますので、確認をお願いします。（個人で国保に加入している場合はこの限りではありません）

The Proof of Covered Gakkensai学研災 and Gakkenbai 学研賠

Before you come to OIST, please provide OIST the proof of Gakkensai and Gakkenbai, insurance, which you are covered. If you don't know what Gakkensai and Gakkenbai are, please contact  your university. Student Affairs Office or Seikyo at your university usually handle the matter. It is important that you are covered by Gakkensai and Gakkenbai while you are doing your research activities at OIST.
OIST到着前までに、学研災及び学研賠加入（保険）の証明書をＯＩＳＴへご提出ください。学研災、学研賠につきましてはご自身の大学へお問い合わせください。通常、学生課または生協等でお問い合わせ頂けます。ＯＩＳＴでの研究活動中に学研災、学研賠に付保されていることがご自身の身を守るうえで大変重要になっています。

Tenshutsu Todoke転出届

Before you come at OIST, please submit a Tenkyo-todoke to your current Municipal Office. Then, you will obtain a Tenshutu-shoumeisho (Certificate of Moving-out) which is required to register at your new address (Onna Village).

You will need to provide:

  • Passport
  • Residence Card
  • Name seal (or signature)
  • National Health Insurance Certificate
  • Certificate of Moving-out (when you arrive in Okinawa)

OIST到着後は、諸手当のため恩納村へ住民登録をする必要があります。OISTへ到着されるまでにご自身の住民票のある市町村役場にて転出の手続きをしていただき、OIST到着後に転出届をご持参ください。それをもって恩納村で転入手続きをします。

Shotoku Shomeisho所得証明書

Whether or not you have worked before, you will need to submit a Shotoku Shomeisho (Income Certificate) to us. Please obtain this at the Municipal Office. This is to culculate how much you have to pay for the Natinal Health Insurance.

収入の有無にかかわらず転出届をする際に住民票のある市町村役場にて入手されてください。
国保料金の計算に必要になる書類です。

Nenkin Techo年金手帳

If you have Nenkin Techo, please bring it with you. You will need Nenkin Number.

国民年金手帳をお持ちの場合は、役場での手続きの際に番号等が必要になってきますので、国民年金手帳をご持参ください。

Inkan 印鑑

Bank Passbook 通帳

If you have a bank account that you would like your benefits or payments to be paid into, please bring it with you. You can also open a new bank account at local banks in Okinawa.

その他、給与振込口座を希望する銀行がありましたら通帳をお持ちください。銀行口座をこちらに到着してから開設することも可能です。

Copy of ”My Number (Individual Number Card)”  マイナンバーの写し

 

6. Health Info

OIST Medical Center provides health services to OIST community.

Please read the health information thoroughly prior to coming to OIST.

If you will bring any medicine, including over-the-counter, and/or medical equipment, please make sure to contact our Health Center: health@oist.jp

 

If you have any concerns, please feel free to contact us: study@oist.jp.

We are looking forward to meeting you at OIST soon!