Travel & Accommodations

Flight

All participants are expected to arrive at OIST on the day prior to the start of the course and depart on the day after the course ends. For those who has been awarded funding for flights from OIST, please see this guidelines.

For those who will be using their own funding, you are welcome to visit other cities or extend your stays in Okinawa as you wish as long as you check-in to the course on July 30, 2018 and check-out of the course on August 13, 2018. OIST will not assist or cover your extended stays outside of the course as well as your flight arrangement to and from Okinawa, Japan.

Accommodations

The selected participants are expected to stay at lodging facility that OIST provides. The shared guest rooms are provided in free of charge.

For participants who choose to stay at nearby hotels or other facilities, they will be responsible for arranging their own accommodations, room charges, ground transportation, and any associated cost.

Meals

Meals will be provided starting with dinner on the night of Sunday, July 30 through breakfast on Monday, August 13.

Passports

If you are traveling from overseas, a valid passport is required to travel to Japan.  It is important that your passport is valid at least 6 months beyond the last day of the course.

Japanese Visas

A visa may be required for some nationals to enter Japan.  Please refer to the information on the Ministry of Foreign Affairs of Japan to see if your nationality is exempted from obtaining visa for a short-term visit: http://www.mofa.go.jp/j_info/visit/visa/short/novisa.html#list
*OIST will assist in arranging visas, if necessary. However, we will not cover costs incurred in the process of obtaining a visa.

Ground Transportation from/to Naha Airport

OIST will arrange transportation between Naha Airport (Okinawa) and the conference venue (Onna-village). Visitors are asked to arrange and cover the cost of transportation to and from the chosen departure/return airport.