sample-cqd/workshop-logistics-cqd-self-funded-participants

We are delighted to welcome you to our OIST workshop. One of the main objectives of OIST Graduate University is to bring together excellent scientists from around the world and to provide a venue for the exchange of innovative ideas. It is our pleasure to offer you our support for your stay in Okinawa.

Please complete the form below so that we have the information necessary to arrange your travel and accommodation.

Deadline: Sunday, 21st of July (JST)

If you need to have the deadline extended for some reason, please do not hesitate to contact cqd@oist.jp.

Workshop Logistics Webform

General Information

First Name (Given Name) *

Family Name *

Date of Birth *

Please enter year of birth and then select date.

Year

Month

Day

E-mail *

Travel Support

The airport on Okinawa is located in Naha (airport code: OKA). This must be your destination.
Participants' standard schedule: Arrival in Okinawa : 23rd September / Departure from Okinawa: 4th October
*We organise transporataion to/from your accommodation on those days only.

Fight information

Flight & Airport Transportation *

Booked My Flight Already!: Please provide us your flight information.

Not Booked My Flight Yet: Please send us Itinerary as soon as you book your flight so that we can organize transportation between Naha airport and OIST accommodation.

I Don't Need OIST to Arrange Airport Transportation: You don't have to submit your itinerary to us.

Date of Arrival in Okinawa and Flight Number

Date of Deperture from Okinawa and Flight Number

Visa

If you are not sure if you need a Visa to enter Japan, please refer to the Ministry of Foreign Affairs web page on Visa requirements.

Do you need a visa to visit Japan? *

Yes

Visa Information

Closest/Preferred Japanese Embassy or Consular Office for the Visa Application *

*If you need Japanese visa, please let us know which embassy or consular office you will go for the application

The full address where you want the documents to be sent *

Your phone number *

Please upload your full itinerary.

Files must be less than 2 MB.
Allowed file types: jpg jpeg png pdf.

Your Travel to OIST

On your arrival day, 23rd of September, please take Okinawa Airport Shuttle <https://www.okinawa-shuttle.co.jp/en/timetable> from Naha Airport to "Onna no Eki" bus stop. We will organize a taxi from "Onna no Eki" to your accommodation, OIST Seaside House. We will ask you which bus you will take later in a separate form, and then you will receive detailed information regarding your transportation approximately two weeks prior to the start of the school.

Please confirm. *

Yes, I understand and wait for the detailed information about my transportation.

Accommodation and Meals

Lodging is provided by OIST for the duration of the workshop. Check-in is one day prior to the start and check-out is one day after the end of the workshop. We will also provide for all meals (breakfast, lunch & dinner) during your stay for the workshop due to the limited availability of vendors near the accommodation.

Dietary Requirements

Are you a vegetarian or vegan? *

Yes. I am a vegetarian.

Yes. I am a vegan

No.

Do you eat eggs and milk products? Please specify. *

Do you have any food allergies? *

Yes

Please specify. *

Do you have any other food requirements? *

Yes

Please specify. *

Extra Information

Do you have any extra information related to your travel, accommodation, and meals, such as health conditions, mobility issues, etc. *

Yes

Please specify. *

Leave this field blank