Booking OIST Venues

Important Announcement

  • Organizers are asked to refrain from holding an event if COVID-19 state of emergency or priority measures such as prevention of spread are issued for Okinawa Prefecture for the time of the event. Organizers of existing reservations are asked to prepare prompt measures according to the future alert levels of Okinawa Prefecture.
  • When using OIST venues, please follow Okinawa Prefecture's latest COVID-19 countermeasure Policy as well as the COVID-19 Prevention Guidelines for External Events at OIST.
  • Some restrictions apply to the choice of venues, as well as to the limit of number of events and attendees as an infection prevention measure.
  • For booking inquiries, please visit our Booking OIST Venues page.

If you have any questions, please contact us at reservation@oist.jp

*OIST-affiliated members: Please see here regarding using OIST venues (login required). 

Checking Availability and Booking OIST Venues

Thank you for considering the OIST Conference Venues for your event.

To inquiry about venue availability and/or request a booking, please submit a Conference Facility Reservation Request (CFRR). We do not provide information regarding venue availability via e-mail or phone.

Please fill out and submit the Conference Facility Reservation Request Form (CFRR) with details regarding your desired schedule and venue. We will review your request and contact you regarding venue availability and usage approval.

Step 1 Access the Conference Facility Reservation Request Form (CFRR) here.
Step 2 Submit your CFRR together with a description of your event (tentative schedule, event outline, etc.) 
Step 3 Upon submission, your request will be reviewed. Please allow up to 2 weeks (14 workdays) for processing. (We might contact you for additional information.)
Step 4 After evaluation we will contact to let you know if your request has been approved.